Working on a Block Schedule

By | 2016-12-01T19:14:20+00:00 December 13th, 2012|Archive|

If you struggle to get things done on time and always feel like you’re running behind, the concept of a “block schedule” might be something you want to try.

A block schedule simply means that you create several smaller to-do lists each day instead of one really long one… and then you tackle each of those smaller to-do lists during different “blocks” of time throughout the day.

Your daily schedule probably looks a lot different than mine, but here is an example of what a block schedule might look like for someone working outside the home.

Block #1: Before Work

  • Get ready / breakfast
  • Check email
  • Run a quick errand on the way to work
  • Etc.

Block #2: Arrive at Work – Morning Break

  • Check voice messages and reply/respond if necessary
  • Check emails again and respond to anything urgent
  • Glance over your daily schedule
  • Start working on the most important thing you need to accomplish

Block #3: Morning Break – Lunch

  • Schedule and/or attending meetings
  • Social media time
  • Weed through your emails and respond to/file as many as you can
  • Continue working on the other important projects on your list

Block #4: Lunch – End of Work Day

  • Continue {and hopefully finish} your most important tasks for the day
  • Work on extra projects
  • More meetings
  • Make a list of the top 5 things you need to do tomorrow
  • Clean up your desk area before you leave

Block #5: Evening At Home

  • Make/pick up dinner
  • Clean up the house
  • Kid’s sporting events/meetings/evening activities/etc
  • Get ready for tomorrow
  • Check and respond to emails
  • Work on any other projects from home
  • Get ready for the next day

Some other “blocks” of scheduled time might be…

  • When children are napping
  • When children are asleep at night
  • Before or after scheduled meetings
  • Before of after certain appointment
  • Before a favorite television show

I think you get the idea! Even though everyone’s schedule is different, the concept of block scheduling stays the same — and often helps with productivity because you can focus on completing the tasks on your small to-do list instead of feeling overwhelmed by every single thing you have to do for the entire day.

Block schedules also increase productivity because you have a specific time deadline. Instead of just saying “I’ll get to it sometime today” you now have a goal to get it accomplished before your morning break, before the end of the work day, before your children wake up from their nap, before you favorite TV program, etc.

And that sense of urgency is a great source of motivation!!
 

About the Author:

andreadekkerAndrea Dekker is the simple living enthusiast behind the Andrea Dekker blog, business, and brand. She is passionate about simplifying every aspect of life in a way that makes sense for real people with real lives and real budgets. She lives her version of “simple” in a 125-year-old farmhouse with her husband, their 2 children, and an ever growing to-do list.